Samaritas Administrative/Marketing Assistant in Bloomfield Hills, Michigan

hr / Samaritas, one of the state's largest faith-based nonprofits, has been sending ripples of positive change into Michigan communities since 1934. Prior to 2016, Samaritas operated as Lutheran Social Services of Michigan. Samaritas provides a continuum of care to all in need with approximately 70 different programs in 40 different locations in Michigan. We believe in diversity and inclusion, for the people we serve and the people we employ. Employing nearly 2,000 employees in opportunities ranging from direct service to management in Michigan's Lower Peninsula, we hope that you will consider joining the Samaritas team and help work in making a difference in communities across Michigan. We walk with people in need, offering hope and compassion while upholding their dignity, advocating for equality and justice, and seeking creative solutions with those who place their trust in us. hr / Job Summary Provide a range of administrative support for the assigned senior community and the community's Administrator. Duties and Responsibilities liCompile, monitor and maintain all schedules, records and reports in a complete and orderly manner to assure prompt reference./li liCoordinate meetings and appointments and maintain office staff schedules. Respond appropriately to staff inquiries./li liAssist with marketing functions, including but not limited to, meeting with families, conducting facility tours, completing paperwork and maintaining follow-up with potential clients/families./li liServe as a receptionist for visitors awaiting services. Greet visitors and clients, and announce arrivals to appropriate staff. Answer calls in a friendly, positive manner; route calls or take messages. Provide information and appropriately refer persons requesting service./li liImplement and/or maintain written office procedures to ensure effective office operations. Develop, distribute and maintain letters, general correspondence, formal reports and other written materials as assigned./li liCreate/maintain a filing system relevant to the function of the office to also include resident lease renewals and resident information as directed./li liProcess all incoming and outgoing mail. Perform clerical functions such as data entry, copying, collating, etc. as needed./li liAssist Administrator with community's Human Resource functions. Maintain and audit all non-management staffs' personnel and medical files; audit/update files to ensure government and organization compliance. Oversee timekeeping system and practices, including staff scheduling./li liPerform accounts receivable functions to include but not limited to making bank deposits, record cash receipts and maintain records using agency software. Assist in handling accounts payable duties including invoicing for resident lease billing and service plans; submit direct pay vouchers to Central Services./li /ul hr / Job Qualifications Education, Training, and Licensure/Certification liAssociate's degree in business or related field or equivalent work experience; Bachelor's degree preferred./li /ul Experience liTwo years' experience in an office setting performing administrative assistant duties; experience in a senior living community preferred./li /ul Knowledge Skills and Abilities liAbility to carry out instructions furnished in written, oral, or diagrammatic forms./li liAbility to work constructively with staff, clients and general public./li liAbility to p